Now that selections for finalists have been made, I was left
wondering what other questions we could ask to narrow down our selection
criteria. For inspiration, I called my
mom. As a former government case
supervisor for over ten years, and as Treasurer of the Friends of the Michigan
Libraries, she, in her words, “knows a bit about getting money and giving
money.” After talking with her, I came
up with the following questions to ask our six finalists:
· Specificity/Proof of Cost: If not already
stated, specifically, how would the
group use the money? And how can they
prove what they say they need is what they actually need? Many groups ask for more money than necessary
because they don’t believe they’ll get the full amount; we also want to know
some of the funds aren’t being used for, say, employee salary. An exact break-down of costs, including price
of the item(s) and cost of installation (if necessary), as well as receipts, price
quotes, etc., are helpful in proving our money is being well-spent on what we
intend it to be spent on.
· Target Population, etc.: What is the group’s
target population? How many people do
they serve? And, if different, how many
people will be directly affected?
Determining how many people will get use from our money, and the quality
of that usage, should be an important factor in our decision-making
process. In addition, the organization
needs to make clear the importance and relevance of their project to the
community, and understanding what part of the community they work with will
guide our efforts.
·
Employees versus Volunteers: Is the organization
run by employees, volunteers, or a mix?
If there are volunteers, how many are there, and how often do they
help? If different than the number of
volunteers, how many members of the organization are there? An organization like the Kopernik Observatory
might have far more members than volunteers, and the internal structure of a
group is worth noting, especially if a few people are doing all the work to
serve lots of others.
·
Long-term maintenance: If, like the SOS Shelter,
the group plans to install equipment, how do they intend to maintain it? If they have no such plans, they may return
next year, asking for help with the very project we funded. Planning for maintenance indicates the
organization is looking to the future and will spend our money wisely.
·
Other revenue sources: In general, how does the
group get most of its funds—fundraising, membership fees, grants, etc.? Does the group do any fundraising at all? Specifically,
is the group seeking other grants for the same project, or will our grant be
the only money they receive for it? This
answer affects the next question, which is…
·
The What-If Scenario: Should we not give them
the grant, how will the project be affected—will it be scrapped or put on hold,
or will the organization seek and use other funds? A group’s dependency upon our grant may play
a large role in whether we decide to give them money—and if we do, how much.
·
Time-span: Will our funds go towards a
stand-alone project, or a more long-term endeavor? Will the funds be spent all at once, or
spread out over an amount of time?
Making sure a group has a well-organized plan for their project is
important, and giving a definite timeframe will help us determine where the
grant should go.
·
Recognition:
This last question isn’t incredibly important, but it is worth
considering. If a plaque is erected or
credit given, will we be included? Of
course, it feels wonderful to be rewarded for giving money, but if our name
appears on, say, a plaque, it could attract the attention of others who want to
apply for our grant next year so we could expand our philanthropic endeavors.
What do you guys think? Tell me in the comments what other questions
you’d like to see on our list of new criteria!